Privacy Policy

1. Introduction

RosterEasy is a youth sports league optimizer that helps league administrators build balanced teams, manage schedules, and communicate with families. We take the privacy of our users seriously — especially when it involves children. This policy explains what information we collect, why we collect it, and how we protect it.

2. Information We Collect

When you create an account or register a player, we collect:

• Parent / Guardian info: name, email address, and a securely hashed password.
• Player info: child's first name, age (or birth year), and skill-level rating as provided by a parent or league administrator.

We do not collect home addresses, phone numbers, photos, or social media handles unless you voluntarily provide them in profile fields.

3. How We Use Your Information

• Team balancing: player age and skill data powers our algorithm to create fair, competitive rosters.
• Scheduling: we use league and team data to generate game and practice schedules.
• Communication: your email address lets league admins send announcements, schedule changes, and other league-related messages.
• Account management: your credentials let you log in, manage your players, and view rosters.

4. Who Can See Your Information

• League administrators can view all parent and player data needed to manage the league.
• Coaches can see the roster for their assigned team, including player names, ages, and skill levels.
• Other parents can see player first names on published rosters only. They cannot access your email, password, or detailed player data.

We never sell, rent, or share your personal information with third-party advertisers or data brokers.

5. Payments

All payment processing is handled by Stripe. RosterEasy does not store credit card numbers, bank account details, or other sensitive financial information on our servers. Please refer to Stripe's privacy policy for details on how they handle payment data.

6. Data Retention

We retain your account and player data for as long as your account is active or as needed to provide our services. If you delete your account, we will remove your personal data within 30 days, except where we are required by law to retain it or where anonymized, aggregated data is kept for analytics purposes.

At the end of each season, league administrators may archive rosters. Archived data is retained for historical reference but can be deleted upon request.

7. Children's Privacy (COPPA)

RosterEasy is designed for use by parents, guardians, and league administrators — not by children directly. All player data is entered and managed by a parent or authorized adult.

• We do not knowingly collect personal information directly from children under 13.
• Player profiles contain only the minimum information necessary for league operations (first name, age, skill level).
• A parent or guardian may request deletion of their child's data at any time by contacting us or removing the player from their account.

If you believe a child has provided us with personal information without parental consent, please contact us immediately so we can remove it.

8. Security

We use industry-standard measures to protect your data, including encrypted connections (HTTPS), securely hashed passwords, and role-based access controls. However, no method of electronic storage is 100% secure, and we cannot guarantee absolute security.

9. Changes to This Policy

We may update this Privacy Policy from time to time. When we make material changes, we will notify you by email or by posting a prominent notice within the application. Your continued use of RosterEasy after changes take effect constitutes acceptance of the revised policy.

10. Contact Us

If you have questions about this Privacy Policy or want to request data deletion, please reach out:

Email: privacy@rostereasy.com